Roles & Resposibilities

President

  • Ensuring regular committee meetings are held throughout the year
  • Ensure fair and democratic discussion and voting at all meetings
  • Chair club committee meetings and AGMs
  • Support club officers in fulfilling their responsibilities
  • Officially represent the club and its views in association meetings and discussions
  • Mediate in any internal club dispute, or inter-club dispute
  • Ensure the club is run under its rules and constitution
  • Co-ordinate all activities of the club
  • Assist team coaches/managers with selection of teams

Vice-President

  • Assist President in his/her duties
  • Act as President in situations where the President is unable to act
  • Fulfil any other duties as delegated by the President

Secretary

  • Maintain club records, databases, membership details, and documents
  • Receive club correspondence and distribute as required in consultation with the President and Vice-President
  • Ensure an agenda and previous minutes are available to all committee members for all meetings
  • Record all minutes of meetings, and distribute to the committee in a timely fashion
  • Assist President to prepare regular club newsletters
  • Fulfil any other duties as delegated by the President

Treasurer

  • Be responsible for the financial control of all club finances, including bank accounts and cash
  • Ensure that accurate records are kept of all club financial transactions
  • Prepare regular financial statements for committee meetings
  • Assist in preparing an annual budget with the President
  • Maintain the club cheque book, and pay all accounts as necessary

Committee Member

  • Attend committee meetings
  • Act as conduits of information to club members
  • Fulfil any duties as delegated by the President

Uniform Co-ordinator

  • Distribute and receive uniform items
  • Maintain an accurate record of all uniforms
  • Repair/replace uniform as required

Communication Co-ordinator

  • Maintain club website with accurate information
  • Distribute email correspondence to club members as directed by the Executive Committee

Umpire Co-ordinator

  • Manage roster of umpires as required

Equipment Co-ordinator

  • Distribute and receive equipment items to teams
  • Maintain an accurate record of all equipment
  • Repair/replace equipment as required

Social Event Co-ordinator

  • Manage organisation of club social activities, including the Annual Awards Evening, via the Social Committee
  • Gain approval for all expenses from Executive Committee
  • Pass all monies raised to Treasurer

Club Captain

  • Set a good example and promote the club to its members and general public
  • Foster a positive club spirit by engaging with members of the club
  • Promote club activities to club members and the general public
  • Assist in selection of teams as required
  • Mediate in club disputes as required by the President
  • Conduit of ideas and information to the committee from the members