Club Roles

President

• Ensuring regular committee meetings are held throughout the year

• Ensure fair and democratic discussion and voting at all meetings

• Chair club committee meetings and AGMs

• Support club officers in fulfilling their responsibilities

• Officially represent the club and its views in association meetings and discussions

• Mediate in any internal club dispute, or inter-club dispute

• Ensure the club is run under its rules and constitution

• Co-ordinate all activities of the club

• Assist team coaches/managers with selection of teams

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Vice-President

• Assist President in his/her duties

• Act as President in situations where the President is unable to act

• Fulfil any other duties as delegated by the President

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Secretary

• Maintain club records, databases, membership details, and documents

• Receive club correspondence and distribute as required in consultation with the President and Vice-President

• Ensure an agenda and previous minutes are available to all committee members for all meetings

• Record all minutes of meetings, and distribute to the committee in a timely fashion

• Assist President to prepare regular club newsletters

• Fulfil any other duties as delegated by the President

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Treasurer

• Be responsible for the financial control of all club finances, including bank accounts and cash

• Ensure that accurate records are kept of all club financial transactions

• Prepare regular financial statements for committee meetings

• Assist in preparing an annual budget with the President

• Maintain the club cheque book, and pay all accounts as necessary

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Committee Member

• Attend committee meetings

• Act as conduits of information to club members

• Fulfil any duties as delegated by the President

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Uniform Co-ordinator

• Distribute and receive uniform items

• Maintain an accurate record of all uniforms

• Repair/replace uniform as required

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Communication Co-ordinator

• Maintain club website with accurate information

• Distribute email correspondence to club members as directed by the Executive Committee

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Umpire Co-ordinator

• Manage roster of umpires as required

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Equipment Co-ordinator

• Distribute and receive equipment items to teams

• Maintain an accurate record of all equipment

• Repair/replace equipment as required

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Social Event Co-ordinator

• Manage organisation of club social activities, including the Annual Awards Evening, via the Social Committee

• Gain approval for all expenses from Executive Committee

• Pass all monies raised to Treasurer

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Club Captain

• Set a good example and promote the club to its members and general public

• Foster a positive club spirit by engaging with members of the club

• Promote club activities to club members and the general public

• Assist in selection of teams as required

• Mediate in club disputes as required by the President

• Conduit of ideas and information to the committee from the members

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